5 Top Tips to Writing a Resignation Letter
Copyright (c) 2008 Camilla PattenGreat care should be taken when approaching your employer with your letter of resignation. Regardless of how poor your experience may have been while working for a particular company, all resignations should be handled in a professional manner.
While you may be looking forward to starting your new job, you will also need to say goodbye to colleagues whom you may have developed close relationships with. While this may sound like the "amicable" way to describe your resignation letter, it will be to your advantage to approach each resignation document with such a neutral stance. Never use your termination letter as an opportunity to voice your gripes with your company or to "tell your employer off". If you have reached the resignation phase you should be steadfast in your decision and airing dirty laundry about your company in your letter to terminate your employment will only lead to animosity and resentment. Present your resignation letter on clean un-used white paper. Don't try to sugar coat the fact that you are quitting your job by writing your termination letter on feminine paper or anything other than the norm. Regular A4 (A four) paper should suffice, accompanied with the company's logo. On the top left hand side (just beneath the company logo if you are using a letter head) of your letter of resignation, starting on a new line per detail, list the name of your line manager or supervisor whom you will be resigning with, followed by their title or designation, the name of the company and finally the date. To elaborate on this, it is safe to say that although you may be desperate to give your boss a piece of your mind when resigning, don't. Never burn your bridges when resigning and remember that the boss you resign from today may be a client you are trying to sign tomorrow. There may come a time where your path may cross an ex- employer and considering how small the world is these days the likelihood of this happening is high. Address your resignation letter with a positive attitude and tone. You have already decided to better your current situation and by writing your resignation letter with an aggressive tone and an attitude of complacency will only make a sensitive situation worse. With a positive attitude, detail that it is your intention to provide written notice to terminate your employment. After confirming the details of your notice period in your employment contract, include the start date and end date of the notice period you will be working. Before preparing your resignation letter it is vitally important that you refer back to your employment contract to be clear on the resignation terms and conditions that you have agreed to. Based on these details, it is of the utmost importance that you clearly state the date from which your notice period will begin. You will also have to define the date at which your notice period will conclude and the termination of your employment will be effective from. Even if this is not the case, by having been employed by the company you now wish to resign from, it will be to your advantage to express your thanks and gratitude in your notice letter. The easier you make this on yourself the better this process will be for you as well as your employer. Remember that each working experience that you have is a valuable reference. ：
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